Guidelines:

The Kansas City Regional Quilt Festival (KCRQF) defines the person who made the quilt top as the Quilt-maker.

• The Quilt-maker’s status determines Master or Artisan Division and not the Quilter’s status.
• A quilt will not be allowed to be entered if the Quilt-maker of the quilt, or its components, is not known.
• If it is deemed that a quilt has been entered in the wrong category after being entered, the quilt will remain as entered.  The Judge will have the option of not judging quilts that are entered in the wrong category.  It is your responsibility as the entrant to place it in the proper category.
• All quilts must be either hand or machine quilted, no tied or tacked quilts allowed.

Master:

• If the following statement is true, past or present, you MUST enter under the ‘Master’ Division:  Quilt-maker has been awarded a Best of Show/Festival; First; or Second place ribbon at any juried or judged regional or national quilt Show/Festival.
• A Quilt-maker not identified as a Master Quilt-maker may compete under the ‘Master’ Division.
• If the Quilter-maker is 18 years or younger at time of quilt festival and has been awarded a Best of Show/Festival; First; or Second place ribbon at any juried or judged regional or national quilt Show/Festival, the Quilt-maker is excluded from having to enter their entry in the 'Master' Division.

Artisan:

• If the following statement is true, past or present, you may enter under the ‘Artisan’ Division:  Quilt-maker has NOT been awarded a Best of Show/Festival; First; or Second place ribbon at any juried or judged regional or national quilt Show/Festival.

Quilts:

Determine the size by measuring one side each of the Width or the Length in inches.  Quilts with any one side (Width or Length) greater than 96” or one side (Width or Length) less than 24” will not be accepted

• A Large Quilt is defined as having no side less than 60” or no side greater than 96” (even if hung horizontally).
• A Small Quilt is defined as having no side less than 24” or no side greater than 60” (includes wall hanging, crib, lap, etc.).

Ribbons / Awards:

• All categories will be awarded a First (blue), Second (red) and Third (white) ribbon.
• A Best of Show ribbon and a $1,500 cash prize will be awarded in both the Master and Artisan Division.

Master and Artisan Level:

General Requirements and Information:

A separate entry form is required for each entry.

1. All entries, photos and fees must be submitted online between February 1 - March 31, 2023.  When online submission has been submitted, you will receive an email confirmation.  If you DO NOT get the email confirmation, please contact:  judging@kcrqf.com.
2. Quilts may be submitted by anyone (regardless of Guild or non-Guild affiliation) who must have significantly participated in the making of the quilt top or quilting.
3. Quilts entered must have been completed within the last three (3) years (2020-2023) and cannot have been entered in a previous KCRQF.
4. Quilts must be quilted by machine or hand.  Quilting is defined as a running stitch that passes through the quilt top, batting and quilt back.  Tied or tacked quilts are not eligible.
5. Quilts must remain on display for the entire Festival and must be in excellent condition.  Incomplete, torn, soiled quilts with strong odors, or animal hair will not qualify for entry or display.
6. Quilts will be accepted in the order registered with limitations of the Quilt Exhibit Hall.  Each entrant may only enter three (3) quilts with no more than two (2) per category.  Please specify order of preference for each entry.  Ex. First Entry, Second, or Third.  Entries will be accepted in the order registered with limitations per the site.
7. Quilts must fit the size requirements noted in the category descriptions.  Quilts are limited by the width and length of 96" due to site limitations.  Quilts wider/longer than 96" will not be accepted.
8. Any category with fewer than three (3) entries will be removed from the Judged Quilt entries, at the discretion of the Festival committee.  If a category has many entries, it may be divided into different categories at the discretion of the Festival committee.
9. Ribbons and Awards will be given at the discretion of the Judge and Festival committee to the winning Quilter-makers and Quilters.  If the Quilt-maker and Quilter are the same person, there will only be one ribbon awarded.
10. The Judge and Festival committee reserves the right to refuse any entry that it deems objectionable or too controversial.  You will be notified when your email entry/photo is received.
11. Entrants are responsible for their own insurance on all items. The completed and signed Entry Form releases KCRQF, its officers, agents and volunteers from any and all liability.

Quilt Preparations:

1. Sleeve - Quilts must have a sewn-on 4" open-ended sleeve securely attached to the back of the quilt.  Quilts longer than 90" require the top of the sleeve to be placed 90" from the bottom of the quilt to ensure that the quilt will not touch the floor when hanging, only one sleeve is required.   http://www.quiltweek.com/hanging-sleeve-instructions/
2. Label - A quilt label preferred location is the lower-left back corner.  No pinned labels will be accepted.  The quilt label should include the name of the quilt, entrant's full name, address, and phone number.  To ensure impartiality in judging, please apply a fabric flap, sewn or carefully safety pinned on the top edge only, covering the label and above information.  If this is not done the information will be covered with tape.
3. Photo - Each entry must include a color photo of your quilt.  A 'work in progress' photo is acceptable, as long as the quilt is recognizable, although a pattern photo is not!   Photo is submitted with the online entry.  (jpg or png files up to 6MB)
4. Sealable Plastic Bag - Each separate entry must be submitted in a collapsible, sealable plastic bag with the entrant’s full name, address, phone number, quilt entry class, and a photo of the quilt all firmly affixed to the outside of the bag.
5. Quilts requiring special handling (ruching, beading, or other embellishments) will not be accepted.  Your quilt must be able to be folded, rolled, or stacked with other quilts without potential damage to your quilt or any other quilt in the Festival.
6. Quilts embellished with sharp objects that may be hazardous to volunteers or Festival attendees will not be accepted.
7. Quilts must be a single, stand-alone project.  It may not be framed, mounted or covered.

Fees:

1. All entrants must submit $25 per entry online.  A link will be provided for entry and payment on February 1, 2023.
2. Entry fee is not refundable, even if entry is withdrawn.

Quilt Mailed / Personal Check-In:

1. Guidelines for mailing / dropping off you quilt before the Festival will be provided by email by April 30, 2023.  Mailed quilts must be accompanied by a prepaid return shipping label as described in confirmation.
2. Please have each quilt ready for examination at Quilt Check-In with the required quilt label & sleeve.
3. Entries will not be accepted if not in a properly labeled collapsible, sealable plastic bag.
4. You will receive a claim check for each quilt submitted.
5. If someone else is picking up the entry, please inform the Check-In Team.

Quilt Pick Up:

1. Guidelines for picking up your quilt at the end of the Festival will be provided by email by April 30, 2023.
2. Please have the claim check for each quilt you are picking up.
3. If you cannot pick-up your quilt, please make arrangements with someone to help you with this.  Unclaimed quilts will receive loving foster care until they are reunited with their owners.

If you have any additional questions, please contact:  judging@kcrqf.com.