2023 Judged Quilt Entries

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Quilt Festival Divisions & Categories

Guidelines:

The Kansas City Regional Quilt Festival (KCRQF) defines the person who made the quilt top as the Quilt-maker.

  • The Quilt-maker’s status determines Master or Artisan Division and not the Quilter’s status.
  • A quilt will not be allowed to be entered if the Quilt-maker of the quilt, or its components, is not known.
  • If it is deemed that a quilt has been entered in the wrong category after being entered, the quilt will remain as entered.  The Judge will have the option of not judging quilts that are entered in the wrong category.  It is your responsibility as the entrant to place it in the proper category.
  • All quilts must be either hand or machine quilted, no tied or tacked quilts allowed.
Master:
  • If the following statement is true, past or present, you MUST enter under the ‘Master’ Division:  Quilt-maker has been awarded a Best of Show/Festival; First; or Second place ribbon at any juried or judged regional or national quilt Show/Festival.
  • A Quilt-maker not identified as a Master Quilt-maker may compete under the ‘Master’ Division.
  • If the Quilter-maker is 18 years or younger at time of quilt festival and has been awarded a Best of Show/Festival; First; or Second place ribbon at any juried or judged regional or national quilt Show/Festival, the Quilt-maker is excluded from having to enter their entry in the 'Master' Division.
Artisan:
  • If the following statement is true, past or present, you may enter under the ‘Artisan’ Division:  Quilt-maker has NOT been awarded a Best of Show/Festival; First; or Second place ribbon at any juried or judged regional or national quilt Show/Festival.
Quilts:

Determine the size by measuring one side each of the Width or the Length in inches.  Quilts with any one side (Width or Length) greater than 96” or one side (Width or Length) less than 24” will not be accepted

  • A Large Quilt is defined as having no side less than 60” or no side greater than 96” (even if hung horizontally).
  • A Small Quilt is defined as having no side less than 24” or no side greater than 60” (includes wall hanging, crib, lap, etc.).
Ribbons / Awards:
  • All categories will be awarded a First (blue), Second (red) and Third (white) ribbon.
  • A Best of Show ribbon and prize will be awarded in both the Master and Artisan Division.
Master and Artisan Level:

MP 100
Master

Pieced Quilt - Predominant technique is pieced or patchwork, machine or hand quilted.  Any size, no side greater than 96”.

MP 200
Master

Appliqué Quilt - Predominant technique is appliqué, machine or hand quilted.  Any size, no side greater than 96”.

MP 300
Master

Art/Pictorial Quilt - Must be an original design, machine or hand quilter.  Any size, no side greater than 96”.

LP 100
Artisan

Large Pieced Quilt - Predominant technique is pieced, machine or hand quilted. No side less than 60” or greater than 96” (even if hung horizontally).

LA 100
Artisan

Large Appliqué Quilt - Predominant technique is appliqué, machine or hand quilted.  No side less than 60” or greater than 96” (even if hung horizontally).

SP 200
Artisan

Small Pieced Quilt - Predominant technique is pieced, machine or hand quilted. No side less than 24” or greater than 60” (includes wall hanging, crib, lap, etc.).

SA 200
Artisan

Small Appliqué Quilt - Predominant technique is appliqué, machine or hand quilted.  No side less than 24” or greater than 60” (includes wall hanging, crib, lap, etc.).

AP 300
Artisan

Art/Pictorial Quilt - Must be an original design, machine or hand quilted.  No side less than 24” or greater than 96” (even if hung horizontally).

MQ 400
Artisan

Modern Quilt - Must incorporate characteristics of modern quilting:  high contrast/graphics, alternate grid work, minimalism, asymmetry, expansive negative space, improv piecing, appliqué, machine or hand quilted.  No side less than 24” or greater than 96” (even if hung horizontally).

YQ 500
Artisan

Youth Quilt - Any technique.  Quilter-maker must be 18 years or younger at time of quilt festival, machine or hand quilted.  No side less than 24” or greater than 96” (even if hung horizontally).

Quilt Entry Instructions

General Requirements and Information:

A separate entry form is required for each entry.

  1. All entries, photos and fees must be submitted online between February 1 - March 31, 2023.  When online submission has been submitted, you will receive an email confirmation.  If you DO NOT get the email confirmation, please contact:  judging@kcrqf.com.
  2. Quilts may be submitted by anyone (regardless of Guild or non-Guild affiliation) who must have significantly participated in the making of the quilt top or quilting.
  3. Quilts entered must have been completed within the last three (3) years (2020-2022) and cannot have been entered in a previous KCRQF.
  4. Quilts must be quilted by machine or hand.  Quilting is defined as a running stitch that passes through the quilt top, batting and quilt back.  Tied or tacked quilts are not eligible.
  5. Quilts must remain on display for the entire Festival and must be in excellent condition.  Incomplete, torn, soiled quilts with strong odors, or animal hair will not qualify for entry or display.
  6. Quilts will be accepted in the order registered with limitations of the Quilt Exhibit Hall.  Each entrant may only enter three (3) quilts with no more than two (2) per category.  Please specify order of preference for each entry.  Ex. First Entry, Second, or Third.  Entries will be accepted in the order registered with limitations per the site.
  7. Quilts must fit the size requirements noted in the category descriptions.  Quilts are limited by the width and length of 96" due to site limitations.  Quilts wider/longer than 96" will not be accepted.
  8. Any category with fewer than three (3) entries will be removed from the Judged Quilt entries, at the discretion of the Festival committee.  If a category has many entries, it may be divided into different categories at the discretion of the Festival committee.
  9. Ribbons and Awards will be given at the discretion of the Judge and Festival committee to the winning Quilter-makers and Quilters.  If the Quilt-maker and Quilter are the same person, there will only be one ribbon awarded.
  10. The Judge and Festival committee reserves the right to refuse any entry that it deems objectionable or too controversial.  You will be notified when your email entry/photo is received.
  11. Entrants are responsible for their own insurance on all items. The completed and signed Entry Form releases KCRQF, its officers, agents and volunteers from any and all liability.
Quilt Preparations:
  1. Sleeve - Quilts must have a sewn-on 4" open-ended sleeve securely attached to the back of the quilt.  Quilts longer than 90" require the top of the sleeve to be placed 90" from the bottom of the quilt to ensure that the quilt will not touch the floor when hanging, only one sleeve is required.   http://www.quiltweek.com/hanging-sleeve-instructions/
  2. Label - A quilt label preferred location is the lower-left back corner.  No pinned labels will be accepted.  The quilt label should include the name of the quilt, entrant's full name, address, and phone number.  To ensure impartiality in judging, please apply a fabric flap, sewn or carefully safety pinned on the top edge only, covering the label and above information.  If this is not done the information will be covered with tape.
  3. Photo - Each entry must include a color photo of your quilt.  A 'work in progress' photo is acceptable, as long as the quilt is recognizable, although a pattern photo is not!   Photo is submitted with the online entry.
  4. Sealable Plastic Bag - Each separate entry must be submitted in a collapsible, sealable plastic bag with the entrant’s full name, address, phone number, quilt entry class, and a photo of the quilt all firmly affixed to the outside of the bag.
  5. Quilts requiring special handling (ruching, beading, or other embellishments) will not be accepted.  Your quilt must be able to be folded, rolled, or stacked with other quilts without potential damage to your quilt or any other quilt in the Festival.
  6. Quilts embellished with sharp objects that may be hazardous to volunteers or Festival attendees will not be accepted.
  7. Quilts must be a single, stand-alone project.  It may not be framed, mounted or covered.
Fees:
  1. All entrants must submit $25 per entry online.  A link will be provided for entry and payment on February 1, 2023.
  2. Entry fee is not refundable, even if entry is withdrawn.
Quilt Mailed / Personal Check-In:
  1. Guidelines for mailing / dropping off you quilt before the Festival will be provided by email by April 30, 2023.  Mailed quilts must be accompanied by a prepaid return shipping label as described in confirmation.
  2. Please have each quilt ready for examination at Quilt Check-In with the required quilt label & sleeve.
  3. Entries will not be accepted if not in a properly labeled collapsible, sealable plastic bag.
  4. You will receive a claim check for each quilt submitted.
  5. If someone else is picking up the entry, please inform the Check-In Team.
Quilt Pick Up:
  1. Guidelines for picking up your quilt at the end of the Festival will be provided by email by April 30, 2023.
  2. Please have the claim check for each quilt you are picking up.
  3. If you cannot pick-up your quilt, please make arrangements with someone to help you with this.  Unclaimed quilts will receive loving foster care until they are reunited with their owners.

If you have any additional questions, please contact:  judging@kcrqf.com.

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Meet Our Judge - Sandy Gard

Sandy is a self taught seamstress and quilter.  At the age of six, she was cutting and sewing clothes for her dolls by hand.  At the age of eight she had her first experience at hand quilting.  At her grandmother’s farm house in Sulphur Springs, Texas, all the neighbors gathered and they lowered the quilting frame from the living room ceiling.  They all sat around the quilt, quilting and visiting.  The love of quilting began.  It has been a lifelong love affair. 

Sandy has had a home-based sewing business for 21 years.  In 2007, Sandy purchased a Gammill long arm quilting machine.  She has been successfully quilting for customers since then.  Sandy has quilted over 1000 customer quilts.

In 2014, Sandy entered the NQA Judging program.  She has spent four years working with certified judges and judging quilt shows.  She received her NACQJ certification in 2019.  She holds positions on four local quilt guild boards and is judging coordinator for one.

My philosophy as a judge is to use the knowledge I have to teach and encourage quilters to improve their quilting skills and take their quilting to the next level.

Her personal statement:  Quilting is a time honored tradition.  I love the history and future of quilting and I love promoting the tradition to new quilters of any age.

The Details

Thursday, June 15, 2023

9:00 am - 5:00 pm

Friday, June 16, 2023

9:00 am - 5:00 pm

Saturday, June 17, 2023

9:00 am - 4:00 pm

Overland Park Convention Center

6000 College Boulevard
Overland Park, Kansas 66211
913.439.5382
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